Scrutineer / Polling Agent
Scrutineer / Polling Agent
All resolutions at general meetings of SGX-listed companies should be voted by poll and that at least one scrutineer should be appointed for each general meeting. The duties of the appointed scrutineer are to ensure that satisfactory procedures of the voting process are in place before the general meeting and to direct and supervise the count of the votes cast through proxy and in person.
Excellence Singapore provide independent scrutineer and polling agent services for general meetings for companies, clubs and associations.
Role and Importance of Scrutineers in the Poll Voting Process
In the intricate fabric of corporate governance, scrutineers play a pivotal role, especially when it comes to the sanctity and integrity of poll voting processes. Their primary objective is to provide a neutral and unbiased oversight, ensuring that every aspect of the voting process adheres to the highest standards of transparency and fairness:
- Observing the Voting Process:
Active Oversight: Scrutineers monitor the voting, ensuring it’s free from external influences or biases.
Upholding Confidentiality: The privacy of each shareholder’s vote is maintained, safeguarding their individual choices.
- Validating Votes at the AGM:
Vote Authenticity: Every vote is checked for its legitimacy, ensuring it’s from an eligible shareholder and complies with set guidelines.
Cross-Checking: Proxies, electronic votes, and paper ballots are scrutinized to prevent duplications or errors.
- Appropriate Vote Counting:
Transparent Tallying: Scrutineers ensure each vote is accurately counted and recorded.
Result Declaration: Results are announced clearly and transparently after a meticulous count.
Scrutineers stand as pillars of trust in the corporate voting arena, assuring stakeholders their votes are valued and accurately represented.
